Submission Requirements

Overview 

The LED Lighting Facts Submission Form was designed to make it easier and faster for you to submit more of your product data and information! As products change and improve, we want to make sure it is easy for you to provide the data that supports the industry's need for an LED database that reflects the changing nature of products in the market. LED Lighting Facts is committed to ensuring that the product listings more robust and valuable for partners like lighting specifiers who play an important role in driving innovation in product design.  Because they need current and complete information about LED products on the Lighting Facts database for evaluating and comparing, the program encourages you to provide a more comprehensive portfolio of your products via the new submission form that is streamlined and easier to use with the introduction of automated data population.    

Supporting Documentation

Calculating SSL Performance from LM-79 Photometry for a Related Product

All initial product submissions, whether for single products or family groupings, must be accompanied by a relevant LM-79 test report from an Approved Testing Laboratory in PDF form. The LM-79 test report must be dated within one year of the LED Lighting Facts product submission to ensure that the performance information on the product list is current.  Please see the laboratory accreditation requirements for more information.

The industry-standard test method for SSL products, IES LM-79-08, requires the use of absolute photometry. This enables equitable performance comparisons between products and against specifications, but can also result in very high testing costs for families of products because each and every possible variation of products within the family requires an individual test.  In contrast, other common light source technologies (such as fluorescent and high intensity discharge) can use relative photometry, which allows calculation of photometric performance for a variety of products based on separate tests of lamps, ballasts, and luminaires.

Currently, many LED luminaires are not suitable for relative photometry because the LED light sources are generally not interchangeable, and for other technical reasons. However, an increasing number of LED luminaire manufacturers have shown they can accurately calculate luminaire performance by extrapolating absolute testing results from one or more luminaires to a family of similar luminaires.

Specification Sheet (Required) 

LED Lighting Facts also requires manufacturers to attach a specification sheet with each product. The purpose of this requirement is to encourage manufacturers to accurately categorize each product in the same manner that it is marketed. This will ensure that it will appear in every applicable search from the Product List. Manufacturers have the option of making the specification sheet public from the product listing.

Certification Statement

If there are any discrepancies between submitted product identification information (model number, organization, or brand) and uploaded test reports or specification sheets, the submittal must include a certification statement. Statements must be written on company letterhead, signed by a company representative, and uploaded in PDF form. If the submitted model number does not match the model number in the LM-79 test report and a model number certification statement has not been uploaded, the submission will be considered incomplete and will be returned for corrections.

TM-30-15 Excel Tool

IES TM-30-15 is a document approved by the Illuminating Engineering Society (IES) that describes a method for evaluating light source color rendition. The method encompasses several individual measures and graphics that complement one another and provide a comprehensive characterization of how the light will affect the color appearance of objects. The three highest-level components of the system are the Fidelity Index (Rf), Gamut Index (Rg), and Color Vector Graphic. LED Lighting Facts encourages manufacturers to take advantage of this useful tool and the additional data it provides by uploading TM-30 documentation with initial submissions.  It is required that the official excel version of the TM-30 calculation tool offered with the IES standard is used, as this will automatically populate the applicable metrics from the IES TM-30-15 document. Either basic or advanced versions of the excel tool will be accepted.  For more information on IES TM-30-15, please go to http://energy.gov/eere/ssl/tm-30-frequently-asked-questions

IES Distribution File

Manufacturers have the option of uploading an IES file to auto-populate the applicable photometric distribution data.  A valid .ies file must be used as the form utilizes built in photometric software to auto-populate applicable distribution metrics. The following metrics can be auto-populated by uploading a valid file:

  • Zonal lumen density (4 zones)
  • Horizontal, vertical, and average beam angle
  • Spacing Criteria
  • Center Beam Candlepower

Product Warranty

To demonstrate availability of a warranty, partners must indicate the number of years a warranty is valid, and must provide a URL to direct users to a web page containing the warranty document. The URL and warranty information will be displayed publicly at www.lightingfacts.com/products. The warranty document must clearly define the terms and conditions of the warranty and indicate that the partner’s organization is responsible for honoring the warranty. Warranty statements that do not define the terms and conditions will not be allowed, and the submission will be rejected until the web page is updated appropriately or the URL is removed from the submission form.

If a warranty is available for the product, the partner may opt to download an LED Lighting Facts label that indicates the warranty information is listed with the product in the online Product List.

Dimming Information Table

Partners may indicate whether a product is dimmable, and may provide additional information on dimming type (step, continuous) and dimming curve.  If partners wish to provide the dimming information table, they must provide a URL that directs users to a web page containing dimming information for the lamp or luminaire. The web page must display the required dimming information below in the defined tabular format. Because no industry standard test procedure for measuring dimming functionality is available, performance information displayed in the web page is self-certified. By providing this information, partners are certifying that the lamp(s) or luminaire(s) in the given circuit configuration dim(s) smoothly and continuously, and does not produce flicker.

The LED Lighting Facts Product Verification Team will review the table to verify that all columns are filled and the model number for the submitted product can be found.  Manufacturers can download the table at www.lightingfacts.com/Downloads/Required_Dimming_Information_Table_Format.xlsx.

Instructions on how to fill out the table are listed on the bottom of the first sheet of the excel file.  

LED Lumen Maintenance

To claim an LED lumen maintenance value for a product submission, a partner must upload the following supporting documentation for verification:

  • In-Situ Temperature Measurement Test (ISTMT) report in PDF format with ambient temperature (and LED drive current, if possible) included in the report. LED drive current in the luminaire or lamp may be up to 5% greater than the LM-80 drive current for the corresponding LM-80 case temperature.  See the laboratory accreditation requirements page for more information.
  • LM-80 report in PDF format for each LED light source used in the lamp or luminaire. See the laboratory accreditation requirements page for more information.
  • Completed ENERGY STAR® TM-21 Calculator file in Microsoft Excel format.

The program defers to guidance published in September 2011 by ENERGY STAR regarding the content and application of LM-80 reports in support of submissions to LED Lighting Facts with the following exception:

Section 5.1.c; LED Lighting Facts will instead use the following guidance:

The same materials in the optical path after exiting epitaxial structures, with the exception of the phosphor.

The guidance is available on the ENERGY STAR website here

Product Performance Metrics

Allowable Product Variations for Single Product Listings 

Many manufacturers design products with numerous variations (e.g., color, trim, base type), many of which may not significantly affect the product's performance. To accommodate these variations while maintaining its commitment to accuracy, LED Lighting Facts allows manufacturers to designate multiple model numbers or a range of model numbers that correspond to one submission and one LM-79 test report. Manufacturers must certify that each listed variation falls within the allowable performance tolerances of the tested product.

This provision extends to multiple packaging configurations, which a manufacturer may indicate as multiple SKUs for one submission, if applicable.

Products with Multiple Operating Modes 

LED Lighting Facts accepts product submissions covered under the scope of LM-79, which includes both AC-powered and DC-powered products. However, submitted test results of a product that do not represent the typical end-use configuration and performance of the product present the potential to mislead buyers. Partners are required to indicate the tested configuration in the description field on the submission form.

Product Performance Metrics

The LED Lighting Facts program requires each product submission to include the following performance metrics to be submitted and verified:

  • Light output (in lumens)
  • Input power (in watts)
  • Luminaire or lamp efficacy (in lumens per watt)
  • Color accuracy/CRI
  • Light color/CCT (in kelvin).

When submitting a product, manufacturers are required to enter in two values for these performance metrics: "tested" and "listed".

Tested values should be entered exactly as they appear on the attached LM-79 report. Light Output, CRI, and CCT should be rounded to the nearest whole number, and Wattage and Lumens per Watt should be rounded to the nearest hundredths place.  Tested values will not appear on the public product list or the label, however this information is available from the downloadable .xls list. 

Listed values will be displayed on the public product list and the LED Lighting Facts label. Listed values may utilize the LED Lighting Facts approved performance tolerances for initial submissions (see below for more detail). The system will automatically determine if the listed values fall within the allowed tolerances. If a product is chosen for Verification Testing, the listed values will be used for comparison against the Verification Testing results.

Manufacturers are also required to identify upon submission the tested Input Voltage and Input Type (e.g. 120V AC).  This information will not appear on the LED Lighting Facts label.

The claim for Center Beam Candle Power must be listed exactly as it appears in the test report.  Beam Angle may utilize tolerances found in ANSI C78-379-2006.

Manufacturers are also required to submit a specification sheet and are encouraged to submit a product photo.

Approved Performance Tolerances for Initial Submissions

LED product performance can vary greatly from sample to sample, even when the samples use the same technical design. These variances can range in magnitude and can occur throughout the manufacturing supply chain, making performance variation a concern.

With that in mind, the LED Lighting Facts program has developed tolerances for the five key metrics and one of the optional metrics to help manufacturer partners approve their products and to instill greater confidence in the LED Lighting Facts label among product evaluators. For each initial submission of a tested product, whether a single product or a family group, the following guidance applies to the manufacturer-claimed performance metrics:

Metric

Required Metric?

Claimed Value:

Lumens

Yes

Can be rounded up to the next value divisible by 5. For example, if the tested lumens are 1356, you can round up to 1360.

Watts

Yes

Can be rounded down to the next whole number. For example, if the tested wattage is 17.9, you can round down to 17.

Efficacy

Yes

System will automatically calculate the efficacy based on the listed lumens and watts

CRI

Yes

Must be less than or equal to the tested value

CCT

Yes

Must be +/-8.1% of the tested value

Lumen Maintenance

Optional

Must be less than or equal to the TM-21 calculated value using tested ISTMT

Beam Angle  Optional According to ANSI C78-379-2006

Flicker

At this time, no standardized test procedure for measuring photometric flicker from light sources exists, therefore the LED Lighting Facts program defers to DOE studies and information to help provide the best information on this behavior. Please see DOE’s web page: http://energy.gov/eere/ssl/understanding-flicker for more information.  Additionally we recommend reading the February 2016 report published by DOE on the performance of three emerging flicker meters. The purpose of the study was to help specifiers determine the flicker behavior of lighting products, and to accelerate the development of standard test and measurement procedures. This information should be used to help populate the flicker metrics that are available in the submission form. 

Product Management and Updates

SSL product performance is improving rapidly; in fact, products are sometimes overhauled several times a year. Manufacturers are encouraged to edit and update existing listings so that users can adequately evaluate products. There are three ways a manufacturer can update an existing listing:

  1. Edit a Product: Some performance metrics and product characteristics can be edited without resubmitting it for further approval from LED Lighting Facts including:
    1. Blank/empty performance characteristics that do not require additional documentation
    2. All of the product characteristics except type and category
    3. Listed metrics (as long as the values still fall within the allowable tolerances)
  2.  Partial Submission: If upgrading the product listing with new warranty or dimming information, the product can be submitted for partial submission. The product listing will still be active while waiting for verification and it will not create a new listing once approved; the listing will just be updated with the new information.
  3. New Versions: If multiple variations of a product are available in the market, then the manufacturer will want to create a new version, with the updated product information, and consequently have two listings of the same product. The older version will have an identical model number and is to remain on the public products list, the new version must contain an Upgrade Date in the model number to distinguish it from the older version.